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SHSU Special Collections Policies and Procedures

Archon Cleanup/ Upload Prep

FOR COLLECTIONS IN ARCHON (Summer 2015):

**There are certain updates to each finding aid that will need to be completed before exporting EAD from Archon for TARO upload.**

1. Each Series will need to be titled. For instruction on how to do this, see "To Edit Series Titles" in N:\ARCHON\Archon Administration 

2. Each Rights Statement will need to be edited. Do do this, open the finding aid in the Admin Module and click on the Collection Manager drop down. Then select the collection you are editing. Then click on the Restrictions tab. 

You'll be editing the wording in the Use/ Rights Statement from this:

The materials represented in this finding aid have been made available for research, teaching and private use. For these purposes, you may reproduce (print, make photocopies, or download) these items without prior permission on the condition that you provide proper attribution of the source in all copies.

Please contact the Newton Gresham Library to request permissions to reproduce materials for any other purpose, or to obtain information regarding the copyright status of a particular items in this collection.

to this:

The materials represented in this finding aid have been made available for research, teaching and private use. For these purposes, you may reproduce (print, make photocopies, or download) these items without prior permission on the condition that you provide proper attribution of the source in all copies.

Please contact Special Collections at speccoll at shsu.edu o request permissions to reproduce materials for any other purpose, or to obtain information regarding the copyright status of a particular items in this collection.

FOR FUTURE COLLECTIONS:

For future collections, name series upon upload and enter the correct (above) rights statement. This will facilitate clean EAD export code.

Procedures

 

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